Job Details

Academic and Faculty Affairs Coordinator
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Position Number: 6001948
Location: Denver, CO
Position Type: Academic Advising

Academic and Faculty Affairs Coordinator

University of Colorado Denver

Academic and Faculty Affairs Coordinator-36178

University Staff

Description

Position Details

University of Colorado | Denver

Official Title: Academic Services Intermediate Professional

Working Title: Academic & Faculty Affairs Coordinator

FTE: Full-time

Salary Range: $52,325 - $57,833

Position #00762531 - Requisition #36178

Join the University of Colorado Denver

About the University of Colorado - Denver

The University of Colorado Denver is the state's premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across seven schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through break through innovations and impactful research, and creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. For more information, visit ucdenver.edu.

Job Description

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The College of Arts & Media is the only college leveraging the influence of CU Denver in the heart of Denver's thriving arts industry to produce graduates who are ready to inspire, lead, and create. CAM offerstop-rankeddegrees and programs inFilm & Television,Media Forensics,Music & Entertainment, andVisual Arts.

As part of the College of Arts & Media Dean's administrative team, the position works closely with the Associate Dean for Faculty & Student Affairs to perform a wide range of duties that promote academic success. Tasks performed are primarily in the areas of: course scheduling, curriculum processes, faculty affairs, data reporting and analysis, and other duties and projects as needed.

Academic & Faculty Affairs Coordinator

Course & Curriculum Coordination 60%

Create, analyze, manage, and monitor all course scheduling and rooming, curriculum and related materials, registration and enrollment
Serve as course catalog point of contact and manage the annual course catalog editing process, to include: receive and process all changes to the course catalog during the editing period; create, edit and deactivate courses and programs as requested by the college; coordinate all related matters for the college with the Office of the Registrar
Research and verify accuracy of course information, enrollment data, course notes, instructor information, room usage patterns or room features, and Learning Management coding on the integrated student information system (CU-SIS)
Analyze schedule against scheduling needs to make recommendations regarding classrooms and room features, meeting time challenges, instruction mode, and other course logistics
Support the 3 CAM academic departments in course related matters, such as processing rooming requests, course creation, edits to course titles, descriptions and requisites, faculty changes, and facilitating the steps for new program development
Provide weekly class list reports to key stakeholders
Ensure inclusion of new courses on CU-SIS following the campus University Curriculum Committee and Core Curriculum Oversight Committee process
Provide departments with weekly updated Notices of Intent (NOIs), present information to chairs regarding the process for submitting new course proposals or course changes-
Perform annual course catalog edits - soliciting and recording program and course changes for all departments within CAM for the upcoming academic year
Assist in the development of the production calendar annually and provide regular updates to academic departments
Confirm with chairs that meeting patterns are within required time grid and meet the contact hour requirements established by the Colorado Commission on Higher Education (CCHE)
Verify with the registrar that all actions and curriculum requests are completed
Coordinate course pooling between departments and partner institutions
Provide essential support to the ACPOL (Academic Policies) committee, including, but not limited to: schedule and attend the ACPOL meetings, collect items to be discussed, correspond with faculty members serving on the committee, record within minutes as well as spreadsheets the outcomes of the discussions and vote, execute the changes decided upon by the faculty committee and provide implementation guidance and support
Perform all other relevant duties as assigned and/or needed by CAM

Faculty Affairs 20%

Guide faculty through reappointment, tenure and promotion (RTP) processes
Review and provide recommendations for the CAM Faculty Affairs website; verify links and content are up to date, replaced, added, or removed
Maintain faculty affairs RTP calendar and faculty promotional timelines and manage tracking systems for the promotions process
Serve the Interfolio expert and utilize Interfolio to create RTP cases for faculty
Coordinate the annual faculty awards process, ensuring nominations are recorded, nominees are notified, all documentation is received and organized, and University deadlines are met
Coordinate external dossier reviews
Perform all other relevant duties as assigned and/or needed by CAM

Data Reporting & Analysis 20%

Gather, analyze, and present data-driven insights to support business decision-making processes
Use enrollment reports to analyze data and inform future course offerings and budgets, course cancellations and program deactivations
Gather DFW (drop, fail, withdraw) rates across all courses to identify where students are struggling and make recommendations to address roadblocks to persistence and graduation
Track course related data such as course enrollments, caps, fill rates, wait lists, and faculty loads to support chairs and associate dean in making effective and efficient pedagogical and curricular decisions
Perform all other relevant duties as assigned and/or needed by CAM

Qualifications you already possess (Minimum Qualifications)

Bachelor's degree from an accredited institution
One (1) year of professional level experience working within higher education in student services, academic success, admissions, advising, course and data management or a closely related field

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Preferred Qualifications to possess (Preferred Qualifications)

Two (2) years of professional level experience working within higher education in student services, academic success, admissions, advising, course and data management or a closely related field
Experience creating complex schedules and reports
Experience working in and using CU SIS, Tableau, Campus Solutions or similar platforms
Experience working with Microsoft Excel
Degree in administration, education, student services, business, project management, or a closely related field
Experience working with Interfolio or other dossier management platforms

Knowledge, Skills, and Abilities

Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Demonstrate a commitment to providing outstanding customer service skills.
Demonstrate an understanding of diversity, equity and inclusion with a commitment to developing equitable practices.
Demonstrate outstanding customer service skills.
Demonstrate strong independent judgment and critical thinking skills.
Ability to independently establish work priorities, follow through, and meet established deadlines.
Ability to actively listen and share relevant information, anticipate problems, and offer suggestions for resolution.
Ability to communicate in a positive and effective manner, across various modalities.
Ability to maintain a high level of confidentiality.
Ability to outwardly contribute to a respectful, positive, and professional workspace.

Conditions of Employment

This position follows a hybrid work structure where employees can work remotely up to two days per week, based on demands of specific tasks and personal work preferences. The specific work schedule will be determined in collaboration with the supervisor.

Employment Sponsorship

Please be advised that this position is not eligible now or in the future for visa sponsorship.

As of 7/1/2023, The University of Colorado recommends employees be fully vaccinated from the COVID-19, but is not required. COVID recommendations and information can be found at: https://www.ucdenver.edu/coronavirus

Compensation and Benefits

The salary range (or hiring range) for this position has been established at $52,325 - $57,833.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Application Deadline

Applications will be accepted until the position is filled. Preference will be given to complete applications received by February 28, 2025. Those who do not apply by this date may or may not be considered.

Required Application Materials:

To apply, please visit: http://www.cu.edu/cu-careers and attach:

A cover letter which specifically addresses the job requirements and outlines qualifications
A current CV/resume
List of three references (we will notify you prior to contacting both on and off-list references)

Background Check Policy

The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.

Diversity and Equity

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu.

The University of Colorado Denver is committed to recruiting, retaining, and promoting diverse faculty and staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from Black, Indigenous, and people of color, women, persons with disabilities, persons within the LGBTQ+ community, and veterans. The University of Colorado is committed to diversity and equity in education and employment.

Questions should be directed to Karen Ludington, karen.ludington@ucdenver.edu.

Application Materials Required: Cover Letter, Resume/CV

Job Category: Academic Services

Primary Location: Denver

Department: U0001 -- Anschutz Med Campus or Denver - 30119 - CAM-Dean's Office

Schedule: Full-time

Posting Date: Feb 11, 2025

Unposting Date: Ongoing

Posting Contact Name: Karen Ludington

Posting Contact Email: karen.ludington@ucdenver.edu

Position Number: 00762531

To apply, please visit: https://cu.taleo.net/careersection/2/jobdetail.ftl?job=36178&lang=en